Interior design proposal template

Prepared for [Client Company] by [Your Name], [Date].

Thank you for considering me to design [rooms / your home]. This proposal covers how we get from how the space feels now to how you want to live in it: concepts, a real plan, and a specification you can actually buy from, with the design fee kept clearly separate from your furnishings budget.

You want [rooms] to feel [describe: calm and light, warm and collected, bold] and to actually work for [how you live: kids and pets, working from home, hosting].

Your furnishings budget is around [amount], separate from my design fee, and you want every dollar of it visible and intentional rather than absorbed into guesswork.

1. Phase 1, Discovery and measure. We walk the space (in person or by video), measure, and talk about how you live in it. You complete a style questionnaire so the design comes from your taste, not mine.
2. Phase 2, Concept. For each room I present a concept: mood board, palette, and a to-scale furniture layout, with [2] rounds of revisions while we are still in the cheap-to-change stage.
3. Phase 3, Design development. The approved concept becomes a full specification: every piece selected with dimensions, finishes, prices, and links, checked against your budget line by line.
4. Phase 4, Procurement and styling. [You order from the specification at your pace / I manage ordering and deliveries], and we finish with a styling session that makes the room photograph like the concept.

• A concept board and palette per room
• A to-scale furniture layout per room
• A complete specification list: every item with dimensions, price, and source
• A budget tracker reconciling selections against [amount]
• [2] rounds of revisions at concept stage, [1] at specification stage
• [Optional] procurement management and a final styling session

• The furnishings themselves (purchased by you, per the specification)
• Construction, electrical, and plumbing work (I provide design intent; licensed trades execute it)
• Permits and code compliance (your contractor's responsibility)

Prices are placeholders. Set your own before sending.

• A specification you can actually execute: dimensions, prices, and sources, not just a pretty board
• Your budget is tracked line by line from the first selection, so there is no surprise at checkout
• Design decisions are made at concept stage, where changing your mind is free

This proposal is valid for [30] days. A deposit of [amount or %] is due to begin, with the balance due [on delivery / per the schedule]. Work outside the scope above is quoted separately before it starts.

The design fee is separate from your furnishings budget, and purchases are made in your name [unless procurement management is included, in which case orders are placed with your written approval per order]. I provide design intent; contractors and trades are responsible for their own work, permits, and code compliance. Product lead times and discontinuations are outside my control, and I will always propose equivalent alternatives.

To move forward, approve this proposal in writing and I will send the agreement and the deposit invoice. We can begin as soon as the deposit is received.

Accepted by: ______________________________ Date: ____________