Podcast production proposal template

Prepared for [Client Company] by [Your Name], [Date].

Thank you for considering me to produce [podcast name]. This proposal covers everything between hitting stop on the recording and the episode appearing in feeds: editing, mastering, show notes, and publishing, so your only job is the conversation.

[Client Company / host name] records [cadence] episodes of [length] minutes and needs them produced to a consistent, professional standard without spending [X] hours per episode on post.

Success means a reliable pipeline: you record, and the finished episode publishes on schedule with notes, titles, and clips ready, every time.

1. Phase 1, Sound and format lock. We set the show's sound: intro and outro music, loudness target, editing depth (light cleanup versus tight narrative cut), and the episode template.
2. Phase 2, Per-episode production. You upload raw audio [and video]; I edit out false starts, long pauses, and filler, repair audio issues where possible, and master to [-16 LUFS stereo / podcast standard].
3. Phase 3, Package. Each episode gets show notes, a title and description written for search, chapter markers, and [number] promotional clips for social.
4. Phase 4, Publish. I schedule the episode in your hosting platform with artwork and metadata, on the agreed publishing day.

• [Number] produced episodes per month, edited and mastered to podcast loudness standards
• Show notes, episode title, and description for each episode
• Chapter markers and a full transcript
• [Number] audiogram or video clips per episode for social
• Publishing and scheduling in [hosting platform]
• Episode delivered for your review [3] business days after raw audio arrives

• Recording and remote session hosting (setup advice included; live engineering quoted separately)
• Guest booking and outreach
• Podcast artwork and brand design (available as a one-time add-on)

Prices are placeholders. Set your own before sending.

• A locked episode template, so every episode sounds like your show, not like whoever edited it that week
• Turnaround in the agreement: your publishing schedule stops depending on my mood
• Notes and titles written for search, because episodes that cannot be found do not grow shows

This proposal is valid for [30] days. A deposit of [amount or %] is due to begin, with the balance due [on delivery / per the schedule]. Work outside the scope above is quoted separately before it starts.

You own the podcast, its feed, hosting account, and all published episodes. Raw recordings are archived for [60] days after each episode publishes. Intro and outro music is licensed for podcast distribution; using it outside the show may require a separate license.

To move forward, approve this proposal in writing and I will send the agreement and the deposit invoice. We can begin as soon as the deposit is received.

Accepted by: ______________________________ Date: ____________