Wedding photography proposal template

Prepared for [Client Company] by [Your Name], [Date].

Thank you for thinking of me for your wedding on [date]. This proposal covers how I will photograph your day, from the timeline planning that makes great photos possible to the gallery you will keep forever, along with exactly what is included and when you will receive it.

You are getting married at [venue] on [date] with around [number] guests, and you want photographs that feel [describe: candid and warm, editorial, timeless] rather than stiff and posed.

The moments that matter most to you are [describe: getting ready, the ceremony, family formals, the party], and you want to actually enjoy your day while they are captured.

1. Phase 1, Timeline planning. Before the day, we walk through your schedule together and I help build a photo timeline with realistic buffers, because the difference between rushed photos and relaxed ones is planned light and planned time.
2. Phase 2, The day. I photograph [hours] hours of coverage [with a second photographer], working mostly unobtrusively, and directing only where direction helps (formals and portraits).
3. Phase 3, Editing. Every delivered image is individually edited in the style you saw in my portfolio: consistent color, real skin tones, no filter-of-the-month.
4. Phase 4, Delivery. A sneak peek arrives within [72] hours for sharing, and the full gallery within [8] weeks, with print rights and a print store.

• [Hours] hours of wedding day coverage [plus a second photographer]
• A pre-wedding timeline consultation and a family formals shot list
• A minimum of [number] individually edited images in an online gallery
• A sneak peek of [20+] images within [72] hours
• Full gallery within [8] weeks, with personal print rights
• [Optional] an engagement session and [an heirloom album]

• RAW files (unedited files are not delivered; the edited gallery is the finished work)
• Videography (I can recommend filmmakers I love working alongside)
• Physical prints and albums beyond the tier chosen (available in the print store)

Prices are placeholders. Set your own before sending.

• Timeline help before the day, because great photos are planned into a schedule, not squeezed out of one
• I shoot with backup cameras and dual card slots, and your images are backed up in [three] places before I sleep
• A real delivery date in writing, so you are never chasing your own wedding photos

This proposal is valid for [30] days. A deposit of [amount or %] is due to begin, with the balance due [on delivery / per the schedule]. Work outside the scope above is quoted separately before it starts.

Your date is reserved only by the signed agreement and deposit, and I turn away other bookings for it once reserved. Because a wedding cannot be reshot, my liability is capped at fees paid, and I carry backup equipment and a network of trusted colleagues in case of emergency. If your date changes, your booking moves once without charge to any available date within [12] months.

To move forward, approve this proposal in writing and I will send the agreement and the deposit invoice. We can begin as soon as the deposit is received.

Accepted by: ______________________________ Date: ____________